TXADONA CHAPTER NADONA/LTC 2025 CALL FOR NOMINATIONS

As outlined in the TXADONA of NADONA/LTC by laws, elections are held every two years for officers in the association. In 2025, the offices of Vice President and Secretary are up for election.

If you are interested in one of these offices, be advised that participation on the state board requires time, effort, dedication, commitment and the ability and permission to travel to meetings. Therefore, facility support is very important.

Any TXADONA member may nominate a candidate as long as the candidate consents to the nomination, or a candidate may self-nominate. All nominations must be made on the attached Candidate Nomination Form. Please ensure that each candidate meets the qualifications before making any nomination.

Nomination Qualifications:

Each candidate for any office must be an Active Member of TXADONA on the date of the nomination and must maintain active membership through the date of the election and the term of any office to which the candidate is elected.
The Candidate Nomination Form must be submitted for each candidate, including any incumbent Board member or officer. Each candidate must sign the Candidate Nomination Form.
An individual, who is affiliated with a competing healthcare organization, as determined by the Nominating Committee, is not eligible as a candidate.
Each candidate should review the Board Expectations and Position Description to understand the duties and responsibilities that are expected of each board member and officer.
Candidates must have been employed as a DON in LTC for at least two years, not currently working as an Administrator and be a current member of TXADONA/NADONA LTC. All information will be verified.
The Nominating Committee’s (NC) goal is to present the best possible slate of candidates for the membership’s vote. The NC may return an application to a potential candidate that may not have fulfilled their duties in a previous TXADONA Board office. The NC may ask the candidate to run for another open office, if that candidate is better suited for that office than the office they originally applied. The NC at will ensure that the candidate has fulfilled their obligations of office and completed their term. The candidate will be confirmed with both the National and State levels to verify they have maintained concurrent membership and remain a member in good standing.
Active retired members are eligible to run for office.

Completed nomination forms must be submitted by February 21, 2025. Forms received after that time will not be considered. No exceptions to this policy will be made.

We will be conducting the election during late March to mid-April and positions will be announced by April 23-25, 2025. Board appointed positions take effect May 1, 2025. The results will be announced on our website.

Board Member Requirements

Each board member will understand their role and responsibilities within the TXADONA organization.

Fundamental Information

The Texas Chapter Board of Directors has a fiduciary obligation as volunteer servants of the TXADONA nonprofit organization. Each Officer must agree to the responsibilities and requirements in order to effectively serve on the Board. Regardless of the position that the Board member holds, the officer is to adhere to the expectations or risk removal from the Board.

The TXADONA Board Members who are either elected or appointed consists of:

President: 2-year term to be elected or reelected on even number year
Vice President: 2-year term to be elected or reelected on odd number year
Treasurer: 2-year term to be elected or reelected on even number year
Secretary: 2-year term to be elected or reelected on odd number year
Education Planner: 2-year term appointed or reappointed on even number year.

Duties and Responsibilities

TXADONA Board members are required to fulfill the following in order to receive State and National Convention Benefits:

Attend 3/4th of scheduled Board meetings each calendar year. It is understood that emergencies or conflicts may occur. However, the Board President is to be notified as soon as possible if the board member is unable to attend.
If the President is unable to attend a board meeting, the VP will be notified as soon as possible and will conduct the scheduled meeting.
Must not miss three consecutive meetings without a valid excuse (i.e., Medical Leave). In this instance a board member may be asked to resign.
Must submit at least one program (syllabus, objectives, power point and cited sources) for chapter’s quarterly educational offerings (i.e., Lunch & Learn Program, TXADONA Newsletter)
Must secure at least two vendors for any TXADONA event that has exhibitors.
If attending any TXADONA Workshops, TXADONA State Conventions or National (NADONA) Conferences, must assist as needed and attend at least 75% of conference sessions.
Participate in at least one standing committee of the Board if applicable.

Additionally, if a Board member is scheduled to attend an association-funded event and does not attend without a valid excuse/reason, they will be responsible for reimbursement of the entire amount to the association or will not be eligible to submit an expense report for reimbursement.

Reimbursement of Funds Criteria

TXADONA Board Members will be reimbursed for personal funds used on the following criteria:

If a TXADONA board member chooses to attend any NATIONAL or STATE convention, event or workshop, the following must be completed in order to get approval for reimbursement:
1. Register during the early bird period (if applicable) t
2. Book a hotel and flight during the early bird registration period if applicable or no later than 45 days prior to the 1st day of the conference or workshop.
3. Flight tickets are to be purchased at a refundable rate.
4. For all other transportation methods, the member will be reimbursed at a rate not to exceed the cost of a flight ticket purchased 45 days prior to the 1st day of the event. ticket:
  - Automobile- reimbursement as per the current IRS milage rate up to cost of flight ticket purchased 45 days prior to the date of the event.
Outgoing TXADONA board members will be reimbursed for registration and transportation to the NATIONAL conferences only if purchased as outlined in 1 (a-d) above.
1. The cost of the hotel will NOT be eligible for reimbursement as the outgoing board member will not serve in the role for the entirety of the year elected.
Incoming TXADONA board members will have a choice to be reimbursed for the highest cost of either registration, transportation or hotel due to not serving in the role for the entirety of the year elected.

2025 TXADONA BOARD ELECTION TIMELINE

CALL FOR NOMINATIONS

CANDIDATE’S ELIGIBILITY TO RUN FOR OFFICE LETTER SENT

CAMPAIGNING OPEN for candidates

CAMPAIGN EBLAST DEPLOYED by NADONA office for candidates

CAMPAIGN CLOSED

BALLOTS SENT TO MEMBERS via email

BALLOTS CLOSE at Survey Monkey

CANDIDATES NOTIFIED OF RESULTS

VOTING RESULTS ANNOUNCED via email and on website

NEW BOARD INSTALLED AND TAKE OFFICE

1/21 – 2/21

3/1

3/3 – 3/17

3/10

3/17

3/21

4/18

4/21

4/23 – 4/25

5/1/2025

2025 Officer Election Nomination Application

TXADONA Board Position Applying For:

Vice President (2025-2027)

Secretary (2025-2027)

Nominee's Name with Credential

Current Title

Name of Facility/Institution

Work Address

Work Phone

Work Email

Home Address

Home Phone

Home Email

Which nursing organizations are you a member of and for how many years?

Current membership in TXADONA/NADONA/LTC

Yes

I have read the TXADONA BOARD MEMBER EXPECTATIONS listed above

Biographical Profile

This should be written in the third person and worded EXACTLY as you wish it to appear on the ballot. Indicate achievements and accomplishments in post-acute and long-term care. (no more than 250 words)

Employer Notification

If elected and you would like someone at your place of employment notified, please indicate below. answer

MANDATORY attachments to this application

The documents listed below should accompany this application when submitted for evaluation by the committee:

Curriculum Vitae: Enclose a copy of your current CV. Your CV should include the following items:

• Education

• Certifications (include dates)

• Work Experience (describe any leadership positions held)

• Publications (authored by you – include dates) If applicable

• Presentations (regional, state, national, international) If applicable

• Awards (include dates) If applicable

• Skills & Interests

Please attached as a WORD DOCUMENT

Photograph: You must submit a recent color photo with your application. Electronic submissions should be in a .JPEG file format with a MINIMUM 300 DPI.

As a TXADONA officer candidate, I understand by signing below, that when I am notified by the Nominations Committee's results, I will hold this information as confidential and not release it in any platform, until TXADONA has published the results. By signing below, I am acknowledging that I do not own, operate, or hold office in a competing organization, and will not seek office, operate or own a competing LTC or post-acute care organization or business as long as I am on the TXADONA Board.

I AFFIRM THAT THE INFORMATION INCLUDED IN THIS APPLICATION IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE.

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